FW: Atkinson RFP

 

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From: mveasey@msn.com
To: mdillon@wildblue.net
Subject: RE: Atkinson RFP
Date: Thu, 20 May 2010 20:34:01 -0400

Hi Margaret,
 
Here it is finally - sorry for the delay!
 
Michelle
 

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Date: Thu, 20 May 2010 11:25:29 -0400
Subject: Re: Atkinson RFP
From: mdillon@wildblue.net
To: mveasey@msn.com

Hi Michelle

 

I haven't received the RFP - just in case you have sent by email or snail mail - and ONLY because I don't want to miss any deadlines and have been burned by

assuming 100% reliability of either internet and postal service.  Absolutely understand if you simply haven't gotten them out - just making sure.

 

thanks

Margaret

On Mon, May 10, 2010 at 8:12 PM, Michelle Veasey <mveasey@msn.com> wrote:

Hi Margaret,
 
I will be sending out an RFP for Atkinson's EECBG energy audits.  I have talked with Selectmen and they have assured me that they will open bids, but forward them to the energy Committee to review and recommend.  They will select based on our recommendation.  Please send the proposal you sent me back in February to them as instructed on the RFP.  
 
Thanks for your patience!
 
Michelle
 

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Date: Fri, 12 Feb 2010 08:28:55 -0500
Subject: Re: Request for an estimate
From: mdillon@wildblue.net
To: mveasey@msn.com

Hi Michelle

I see the FM building now in your original email - sorry I missed it and glad you didn't!

Attached is my proposal as well as the general description of SEEDS services pdf (my "brochure for the last 3 years) as referenced in the proposal.   
Yes, $23,600 is the total assessment fee.  Please note some additional menu options following the assessments. I separated them because they are either additional and unique services to the audit (the educational presentation) or they would be part of additional funding for implementation.  The proposal fee includes 8 hours of follow up.  My experience these past months has been that it is impossible to know how much follow up time will be requested.  My intention is to provide reasonable support but at some point after 8 hours or so, to shift into a fee for basis consultation to prevent what can become The Never Ending Story of Service.

On Thu, Feb 11, 2010 at 1:43 PM, Michelle Veasey <mveasey@msn.com> wrote:

Thanks Margaret - I will watch for it.  One addition - another building.  It was not listed in the table I provided, but was described in the email.  The Family Mediation Building - the structure was built in the 1880's and is 1,131 sq. ft.  For purposes of getting signatures, I'm adding $2,800 to your original estimate, which I believe would then total $23,600.  I hope that's alright, if not, I'll get signatures on a new version.
 
Many thanks!
 
Michelle
 

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Date: Wed, 10 Feb 2010 05:21:09 -0500
Subject: Re: Request for an estimate

From: mdillon@wildblue.net
To: mveasey@msn.com

Hi Michelle,

Thank you for the invitation to submit a proposal.  I was out of town when I received this email and am now getting to leave for Gorham for a 2 day site assessment so will not be back in the office till tomorrow (Thursday) night.  I will prepare and send the proposal electronically as a pdf then - you will have it very early Friday morning at the latest.  Hope that is works for your schedule.

Best of luck on your grant request!

Margaret

On Tue, Feb 9, 2010 at 3:33 PM, Michelle Veasey <mveasey@msn.com> wrote:

Hi Margaret,
 
The Energy Committee voted to submit the grant request based on your estimates, so we would like a proposal to show grant reviewers that the project is "ready for implementation".  We will still need to put it out to bid because of the amount, if we win the grant award, but we are very interested in having you do the work.
 
Thanks for your time in creating the proposal for Atkinson.  Please let me know if you require any further information.
 
Michelle
 

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Date: Mon, 8 Feb 2010 15:05:39 -0500

Subject: Re: Request for an estimate

From: mdillon@wildblue.net
To: mveasey@msn.com

Yes- I do not envy you your task, right now! 

Energy savings, as I'm sure you realize, depend on MANY factors and could range from 10% to 50% or even more.  My expertise is in the thermal envelope and reducing heating and cooling loads. Several towns are applying for retrofits (from my assessments) which will reduce heating fuel by over 50% - with less impact on electrical loads.  but these are fairly aggressive retrofits with long payback periods - one over 30 years based on TRC's requirement that they use a static $2.81 per gallon of oil forever.  (not sure what planet their from).  I typically use 6.8% annual energy cost increases
as it reflects the last 30 years of historical data - and the longest pay back was 17 years for a 50% fuel use reduction.  But these are historical buildings and highly prozed by the communities.  I suspect many proposals will be in the 15-25% reductions.  but who knows? its a changing world out there. (though not towards cheaper energy!)

And please do let me know if you want me to send a proposal.

and thank you again for your email.

Margaret

On Mon, Feb 8, 2010 at 2:54 PM, Michelle Veasey <mveasey@msn.com> wrote:

Hi Margaret,
 
I'm glad to get your response.  I was a bit concerned that we might not have given you the opportunity to bid based on a thorough review of the EECBG requirements.  (Certainly seems like a lot of required paperwork!)
 
Do you have any idea what kind of energy savings can typically be achieved (percentage) by implementing audit recommendations?  Some of EECBG questions are challenging to answer!

Thanks for your response.  
 
Michelle 

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Date: Mon, 8 Feb 2010 14:11:37 -0500
Subject: Re: FW: Request for an estimate
From: mdillon@wildblue.net
To: mveasey@msn.com

Hi Michelle

thanks for your email! 

I remember speaking with Jim but not when we spoke.  I have spent a good deal of time the last several weeks going over the requirements for Schedule K as well as working with towns in preparation for this upcoming grant deadline and I have revised  fees to reflect more realistic costs of preparing an IGA as described in Schedule K and below in your application.  Also - it is my understanding that the other qualified individuals or firms who conduct IGA's charge between $3-5,000 per audit.   So I have increased my proposal fees in part to cover the some of the real time expenses that are involved, but also because I wouldn't want your proposal funded but be limited to who you could then hire!  That's not in anyone best's interests.

The chart below is helpful - thank you.  My fee for an IGA audit for the Town Hall and Library would be $3400 each and $2800 each for the other five buildings.  The additional $600 is to allow for an additional engineer consultation and assessment for the ground source heat pump system in the Town Hall and what I suspect may be an equally sophisticated HVAC system in the Library (as well as its size).  That may not be necessary, but I want to make sure the IGA is complete.  That fee also includes 8 hours of post report consultation - something I'm finding is needed and I had not included in previous work scopes.  total fee for all 7 buildings and engineer consultant is $20,800.

Of course I do not believe I submitted anything in writing after my conversation with Jim - I believe I offered him estimates but still had some research to do.  Please also note that the $2,000/ per building would be the fee for a standard SEEDS Whole Building Performance Assessment (and $2,600 each for Town Hall and Library) as I have been doing for a number of years. The additional expense is to cover the time needed to meet the other specific requirements of schedule K.

Let me know if you have any further questions or if you would like me to submit a proposal - now or in the future.  Thank you again for asking.

And best of luck with your grant application!

Margaret

On Mon, Feb 8, 2010 at 1:41 PM, Michelle Veasey <mveasey@msn.com> wrote:

Margaret,
 
Jim Garrity said he had spoken to you at length about the estimates for completing energy audits for the town of Atkinson to meeting the standards defined in the EECBG.  I just wanted to confirm that your estimate was $2,000/bldg.  I have included a table of the buildings below.  We have already completed an energy use inventory and I have attached the report for your review.
 
Many thanks for your response!
 
Michelle Veasey
Chair, Atkinson Energy Committee
 

 
The Town of Atkinson requests estimates for completion of the following Investment Grade Energy Audit on all eight town buildings, including the Family Mediation Center, which was built in the 1880's and is 1,131 sq ft. (not listed below).  Please return your estimate to Michelle Veasey, mveasey@msn.com or mail it to Atkinson Energy Committee, 21 Academy Avenue, Atkinson, NH 03811.  Estimates need only be high level for grant proposal purposes, but should be sufficient to cover potential overages in time required.   
 

Building Name	Year Built	Floor Area (sq ft)	Energy/Fuel Types
Community Center	1914 (1950's)	6,800	electric, propane
Fire Station	2000	11,000	electric, propane
Police Station	1800 (1900's)	3,575	electric, No.2 heating oil
Town Highway Dept. Garage	1999	2,970	electric, propane
Town Hall	1987	6,600	electric, No.2 heating oil, geothermal system
Kimball House- Historical Soc.	1800's	3,304	electric, No.2 heating oil
Kimball Library	2008	11,000
Total Floor Area		45,249	--

 
 

Building Energy Audit Requirements

Building energy audits must meet the following requirements:

Building energy audits must assess current energy usage and costs, and must identify, analyze

and recommend energy efficiency measures, renewable energy systems, and strategies for the

purchase of energy. The energy audit must include a complete inventory of meters and billing

points for all sources of energy. The goal of the energy audit is to identify opportunities for

reducing energy costs. The energy audit should be comparable to an ASHRAE Level II audit

(investment grade for lighting) and must incorporate the following elements:

•

Outline the location's historic energy consumption, include all fuels and uses (including

process):

o

Compile energy usage and costs for each facility for the twelve months prior to

the audit including kW, kWh, BTU's, therms, etc.; and

o

Identify the utility rate schedule under which services are provided to each meter.

•

Describe the facility by characterizing building usage and occupancy profiles, facility size,

construction features including an assessment of the building envelope (windows, doors,

insulation, etc.) and equipment description and operations;

•

Provide an equipment list that contains pertinent information for all energy consuming

equipment including an estimate of equipment efficiency and remaining useful life. As an

example, for lighting, in each area of each building, provide the existing fixture type,

existing lamp type, existing lamp count and existing ballast type, and current watts per

fixture. Similar detail should be provided for other equipment and should include, but not

be limited to, building envelope, water heating, HVAC, plug load, etc.;

•

Identify and recommend energy conservation measures by providing a narrative summary

for each measure recommended. As an example, for lighting recommendations in each area

of each building, provide the proposed fixture type, proposed lamp type, proposed lamp

count, proposed ballast type, total watts per proposed fixture, projected energy savings per

room, projected energy cost savings per room and before and after lighting levels. Similar

detail should be provided for other measures;

•

Clearly document the key assumptions made in analyzing each measure and describe the

method of analysis, as well as any estimates made. Provide the following for each

recommended energy conservation measure:

o

Description of energy conservation measure;

o

Estimated installation cost and source of cost estimate;

o

Estimated energy savings (kW, kWh, therms, etc.) including detailed calculations

and methodology supporting savings;

o Estimated annual energy cost savings (including any assumptions regarding future

energy costs, life of measure, etc.);

o

Estimate of any rebates/financial incentives available through New Hampshire

Core Energy Efficiency Programs or from other sources;

o

Estimated annual operating cost savings;

o

Estimated lifetime energy cost savings;

o

Simple payback;

o

Estimated return on investment; and

o

Options for funding the installation of recommended measures.

•

Provide a high-level assessment of renewable and distributed energy measures which:

o

Provides recommendations on the potential/viability of various

renewable/distributed energy technologies;

o

Identifies available grants and incentives and sources of funding; and

o

Analyzes costs and savings comparing current and future costs of electric and

thermal energy with and without each technology assessed.

•

Identify energy purchasing and procurement strategies for each facility by:

o

Developing a load profile for each electric and natural gas account;

o

Providing an analysis of the utility tariff under which the facility is currently

served; and

o

Assessing potential savings by purchasing from third party suppliers.

•

Identify the method of analysis by providing a description of, documentation for, andtools used to perform energy use and energy savings estimates.

--
Margaret Dillon, MS, LEED AP
HERS Rater & BPI Certified
Building Analyst & Envelope Specialist
dba S.E.E.D.S.
Sustainable Energy Education & Demonstration Services
532-8979
mdillon@wildblue.net

"(Remember) what men and women can achieve when imagination is joined to common purpose; necessity to courage."                                        President Obama   January 20, 2009

--
Margaret Dillon, MS, LEED AP
HERS Rater & BPI Certified
Building Analyst & Envelope Specialist
dba S.E.E.D.S.
Sustainable Energy Education & Demonstration Services
532-8979
mdillon@wildblue.net

"(Remember) what men and women can achieve when imagination is joined to common purpose; necessity to courage."                                        President Obama   January 20, 2009

--
Margaret Dillon, MS, LEED AP
HERS Rater & BPI Certified
Building Analyst & Envelope Specialist
dba S.E.E.D.S.
Sustainable Energy Education & Demonstration Services
532-8979
mdillon@wildblue.net

"(Remember) what men and women can achieve when imagination is joined to common purpose; necessity to courage."                                        President Obama   January 20, 2009

--
Margaret Dillon, MS, LEED AP
HERS Rater & BPI Certified
Building Analyst & Envelope Specialist
dba S.E.E.D.S.
Sustainable Energy Education & Demonstration Services
532-8979
mdillon@wildblue.net

"(Remember) what men and women can achieve when imagination is joined to common purpose; necessity to courage."                                        President Obama   January 20, 2009

--
Margaret Dillon, MS, LEED AP
HERS Rater & BPI Certified
Building Analyst & Envelope Specialist
dba S.E.E.D.S.
Sustainable Energy Education & Demonstration Services
532-8979
mdillon@wildblue.net

"(Remember) what men and women can achieve when imagination is joined to common purpose; necessity to courage."                                        President Obama   January 20, 2009